1. The programme framework is ready
  2. Venue stood the test
  3. Committees ready to start working
  4. 1st Circular: Call for session proposals
  5. Oslo's new signature
  6. POLARCAT won the race for first proposal
  7. All programme proposals welcome
  8. IPY Open science in St.Petersburg
  9. Programme of 39 sessions
  10. Offer to registered participants: 30 percent discount on excursion to Svalbard
  11. IASC provides travel support to early career scientists
  12. 2nd Circular: Call for abstracts
  13. Time to get a booth at PolarEXPO!
  14. PolarCINEMA ready to receive polar films and TV-documentaries
  15. Steven Chown to be awarded the Martha T Muse Prize at IPY-OSC
  16. The IPY ‘From Knowledge to Action’ Conference to be held in Montreal in 2012
  17. Unique opportunity for science teachers
  18. A new precedent for the involvement of early career scientists
  19. Several opportunities to get travel support
  20. More than 2200 abstracts submitted on deadline
  21. Registration now open
  22. 400 stipends distributed to early career polar scientists
  23. Get your Letter of Invitation
  24. Invitations out for the PolarTEACHERS conference
  25. PolarCINEMA committee very satisfied with the turnout
  26. More than 2500 abstracts accepted
  27. RV Oceania to Oslo for IPY-OSC
  28. Institutions invited to indicate interest for the PolarFESTIVAL
  29. Poster guidelines
  30. Time slots allocated for sessions
  31. Book before 6th May: Glaciers and fjords - excursion to the scenic highlights of Western Norway
  32. Draft programme ready
  33. HRH Crown Prince Haakon will open the IPY-OSC 2010
  34. HSH Prince Albert II of Monaco will attend the conference
  35. 9th June Keynote: Katherine Richardson
  36. 10th June Keynote: Ole Henrik Magga
  37. Tinker Foundation travel grants for Latin American participants
  38. 11th June Keynote: David Barber
  39. 12th June Keynote: Alexander Frolov
  40. 2200 have registered so far
  41. Make sure your media contacts are invited
  42. PolarEXCHANGE with Sue Nelson
  43. Patrick Webber awarded with the first IASC Medal
  44. Arctic sea ice cover heading towards another record low?
  45. Teachers and young scientists join forces in Oslo
  46. Making marfu and melting ice
  47. Preparing for tomorrows polar science
  48. Launch of the Polar Information Commons (PIC) Tuesday afternoon
  49. Cruising the Oslo Fjord for polar history
  50. Warm opening of a cool conference
  51. A territory of dialogue
  52. From policy to action
  53. Signing agreement for cooperation
  54. Rising sea levels on the agenda
  55. Prestigious prize for work in Antarctica
  56. Polar expedition to the FRAM Museum
  57. More cold and snowy winters to come
  58. Arctic and Antarctic partners sign agreement on polar education
  59. Medal for science and inspiring mentorship
  60. Science should incorporate indigenous knowledge
  61. A road movie on ice
  62. Data on ice loss in the Arctic Ocean can be misleading
  63. On the making of polar documentaries
  64. Encounters on Polar Street
  65. Morning plenary: Vladimir Kattsov
  66. International Polar Year officially closed
  67. Survey shows Norwegians believe in science
  68. 1st Circular out for IPY 2012 MONTRÉAL
  69. 2nd Circular out for IPY 2012 in Montreal
  70. Reminder: Call for abstracts
  71. One week left till Abstract Deadline
  72. Updating the IPY Publications Database for the IPY 2012 Conference in Montreal
  73. Time to register for the IPY 2012 conference

Poster guidelines

poster-ing (Ingressbilde)

Each presenter at IPY-OSC is provided with a 220 cm high by 98 cm wide poster board. All poster boards are placed in the back of the PolarEXPO hall. You can bring your poster along or have it printed on site. Anyhow; Here are some guidelines.

Setting up and removing posters

We ask that you put up your poster early in the morning on the day you have been assigned. The poster hall is also where the participants will have coffee and get their lunches, so putting up poster early will give it more attention.

The four poster sections are built as big crosses of walls. Each section is identified by a letter (A, B..) ...

You must remove your poster at the end of your poster day (by 17:30). If you haven't, your poster will be removed by us, and may be recovered from the Speakers' Service Centre later. If we have to remove your poster, however, we are not liable for any damage to it.

Prepare your poster

A successful poster presentation depends on how well you convey information to an interested audience. Here are some pieces of advice.

  • Avoid landscape orientation.
  • Maximum width should be 91,5 cm / 36 inches. Recommended height no more than 140 cm / 55 inches. All standard formats within these limits are OK (A0 is 84 by 119 cm).
  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
  • Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main texts and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the content of your paper on the poster so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions.
  • If you are planning to leave your poster behind, please do not laminate your poster to ensure that it can be recycled.

Poster printing service

IPY-OSC has made arrangements with a local printer in Lillestrøm - CopyCat - to plot your posters for pick-up upon arrival. The printer has long experience in printing scientific posters. Copycat is conveniently located by the train station, a few hundred yards from the venue.

CopyCat is easy to access and close to the venue.NoneCopyCat is easy to access and close to the venue.

For the best result follow these technical guidelines:

• Prepare your poster in 36 by 55 inches (recommended height).

• If you are using PowerPoint, make sure you are including all fonts, when you save the file. To be certain that all text and and special signs come out right, use TrueType fonts. When saving your poster, click "Save as", choose the curtain menu "Tools", then "Alternatives" and tick off the box for "Include TrueType-fonts".

• The printer prefer to get a PDF. If you can use Adobe Distiller, the best is to choose to save the file as Adobe Acrobat version 4.0 and tick off for Press optimized. When saving the PDF in other versions of Adobe Acrobat, make sure all fonts are included.

• However you do it, you will get the best result if you make sure you save your poster with all elements in the highest possible resolution. You can control the resolution on your screen by viewing your final design in 100 %. Foggy pictures and graphs on the screen will become foggy in print too.

How to order

When you have your poster ready, you can upload it to

Your email order should include the following details:

Full name:
Your order: Type of print, number of copies....
Preferred pick-up date/time:


The cost will be NOK 710 per poster - size 36 by 55 inches (EURO 89 - VAT included). The price requires that the poster is submitted as a PDF.

PowerPoint-posters are a bit more expensive. The price is NOK 950 (EURO 120 - VAT included) per poster.

If you want to reuse your poster, lamination is recommended, and the cost is an additional NOK 526 per poster - size 36 by 55 inches (EURO 66 - VAT included).

CopyCat can also provide rollups sized 85 by 200 cm in a carry on bag at a cost of  NOK 1740  (about EURO 220 - VAT included).

NOTE: Copycat requires cash payment upon pick-up.

Order deadlines 

You can drop in during the conference and place your order. CopyCat will then normally be able to deliver the next morning.

If you want your poster to be ready for you on Tuesday morning, you should place your order no later than Friday the 4th of June.

CopyCat Lillestrøm, Attn: Thomas
Stillverksveien 26, N-2004 Lillestrøm, Norway
Tel: +47 63 81 10 20 

Last updated: 29.05.2010