Each presenter at IPY-OSC is provided with a 220 cm high by 98 cm wide poster board. All poster boards are placed in the back of the PolarEXPO hall. You can bring your poster along or have it printed on site. Anyhow; Here are some guidelines.
Setting up and removing posters
We ask that you put up your poster early in the morning on the day you have been assigned. The poster hall is also where the participants will have coffee and get their lunches, so putting up poster early will give it more attention.
The four poster sections are built as big crosses of walls. Each section is identified by a letter (A, B..) ...
You must remove your poster at the end of your poster day (by 17:30). If you haven't, your poster will be removed by us, and may be recovered from the Speakers' Service Centre later. If we have to remove your poster, however, we are not liable for any damage to it.
Prepare your poster
A successful poster presentation depends on how well you convey information to an interested audience. Here are some pieces of advice.
- Avoid landscape orientation.
- Maximum width should be 91,5 cm / 36 inches. Recommended height no more than 140 cm / 55 inches. All standard formats within these limits are OK (A0 is 84 by 119 cm).
- The presentation must cover the material as cited in the abstract.
- Place the title of your paper and your paper number prominently at the top of the poster to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
- Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
- Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
- Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main texts and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
- Organize the content of your paper on the poster so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
- Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
- Include the background of your research followed by results and conclusions.
- If you are planning to leave your poster behind, please do not laminate your poster to ensure that it can be recycled.
Poster printing service
IPY-OSC has made arrangements with a local printer in Lillestrøm - CopyCat - to plot your posters for pick-up upon arrival. The printer has long experience in printing scientific posters. Copycat is conveniently located by the train station, a few hundred yards from the venue.
NoneCopyCat is easy to access and close to the venue.
For the best result follow these technical guidelines:
• Prepare your poster in 36 by 55 inches (recommended height).
• If you are using PowerPoint, make sure you are including all fonts, when you save the file. To be certain that all text and and special signs come out right, use TrueType fonts. When saving your poster, click "Save as", choose the curtain menu "Tools", then "Alternatives" and tick off the box for "Include TrueType-fonts".
• The printer prefer to get a PDF. If you can use Adobe Distiller, the best is to choose to save the file as Adobe Acrobat version 4.0 and tick off for Press optimized. When saving the PDF in other versions of Adobe Acrobat, make sure all fonts are included.
• However you do it, you will get the best result if you make sure you save your poster with all elements in the highest possible resolution. You can control the resolution on your screen by viewing your final design in 100 %. Foggy pictures and graphs on the screen will become foggy in print too.
How to order
When you have your poster ready, you can upload it to firstname.lastname@example.org.
Your email order should include the following details:
Your order: Type of print, number of copies....
Preferred pick-up date/time:
The cost will be NOK 710 per poster - size 36 by 55 inches (EURO 89 - VAT included). The price requires that the poster is submitted as a PDF.
PowerPoint-posters are a bit more expensive. The price is NOK 950 (EURO 120 - VAT included) per poster.
If you want to reuse your poster, lamination is recommended, and the cost is an additional NOK 526 per poster - size 36 by 55 inches (EURO 66 - VAT included).
CopyCat can also provide rollups sized 85 by 200 cm in a carry on bag at a cost of NOK 1740 (about EURO 220 - VAT included).
NOTE: Copycat requires cash payment upon pick-up.
You can drop in during the conference and place your order. CopyCat will then normally be able to deliver the next morning.
If you want your poster to be ready for you on Tuesday morning, you should place your order no later than Friday the 4th of June.
CopyCat Lillestrøm, Attn: Thomas
Stillverksveien 26, N-2004 Lillestrøm, Norway
Tel: +47 63 81 10 20
Last updated: 29.05.2010